Cancellation Policy
Clear, fair policies designed to provide flexibility while protecting our commitment to all guests
Our Commitment to Fairness
At White River Fishing, we understand that plans can change. Our cancellation policy is designed to be fair to both our guests and our business, ensuring we can continue providing exceptional experiences for everyone.
We recommend considering travel insurance for additional protection, especially for bookings made well in advance or during peak seasons.
Cancellation Timeline
30+ Days Before Arrival
Best RefundFull refund minus initial deposit
- • Receive 100% of rental amount back
- • Initial deposit (50% of total) is non-refundable
- • Security deposit fully refunded
- • No cancellation fees
14-29 Days Before Arrival
Partial Refund50% refund of total reservation cost
- • Receive 50% of total amount back
- • Includes deposit and any additional payments
- • Security deposit fully refunded
- • $50 administrative fee may apply
7-13 Days Before Arrival
Limited Refund25% refund of total reservation cost
- • Receive 25% of total amount back
- • Security deposit fully refunded
- • $75 administrative fee applies
- • Consider date change option
Less Than 7 Days
No RefundNo refund available
- • Full amount charged
- • Security deposit refunded pending inspection
- • Consider finding someone to take your reservation
- • Travel insurance may cover unexpected circumstances
Date Changes & Modifications
Changing Your Dates
- • Date changes subject to availability
- • Must be requested at least 14 days before original arrival
- • $50 change fee applies for date modifications
- • Rate differences may apply based on new dates
- • Only one date change permitted per reservation
Adding Nights
- • Additional nights subject to availability
- • Current rate applies for added nights
- • No change fee for extending stays
- • Must be requested at least 48 hours before checkout
Reducing Stay Length
- • Treated as partial cancellation
- • Standard cancellation policy applies to removed nights
- • Administrative fees may apply
- • Minimum stay requirements still apply
Exceptions & Special Circumstances
We May Offer Full Refunds For:
Extreme Weather Events
Severe weather making travel impossible or property unsafe
Property Issues
Unexpected maintenance or safety concerns affecting your stay
Government Restrictions
Travel bans or mandatory evacuations affecting your reservation
Documentation Required For:
Medical Emergencies
Doctor's note or hospital documentation may qualify for exception
Military Deployment
Official military orders with advance notice
Death in Family
Death certificate or obituary notice
Travel Insurance Recommendation
Why Consider Travel Insurance?
- • Protection against unexpected cancellations
- • Coverage for medical emergencies during travel
- • Trip interruption protection
- • Lost luggage and personal belongings coverage
- • Peace of mind for your investment
What to Look For:
- • Trip cancellation coverage (at least full reservation amount)
- • Cancel for any reason (CFAR) option
- • Medical evacuation coverage
- • Pre-existing condition waiver
- • 24/7 assistance services
Note: Travel insurance must typically be purchased within 14-21 days of making your reservation for maximum coverage benefits.
COVID-19 & Health-Related Policies
Health-Related Cancellations
- • Standard cancellation policy applies to COVID-related cancellations
- • Positive test results within 14 days may qualify for credit
- • Mandatory quarantine orders with documentation considered
- • Travel insurance strongly recommended for health protection
Our Health Commitment
- • Enhanced cleaning protocols between all stays
- • Contactless check-in options available
- • Flexible date changes for health concerns
- • Hand sanitizer and cleaning supplies provided
Need to Cancel or Modify?
Contact us as soon as you know your plans may change. The earlier you reach out, the more options we can provide.
Contact Information
Email: info@whiteriverfishing.com
Phone: 870-656-0851
Response Times
Email: Within 24 hours
Phone: 8:00 AM - 6:00 PM CST
Important: All cancellation requests must be submitted in writing (email or through our booking system) for proper documentation and processing.
Ready to Book with Confidence?
Our transparent policies ensure you know exactly what to expect. Book your White River adventure today!
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